Website Privacy Policy
Last updated: 4 September 2025
Introduction
Welcome to Simarco International Limited. We respect your privacy and are committed to protecting the personal data you share with us when you use our website.
This Privacy Policy explains how we collect, use, store, and share personal information when you:
- Browse our website,
- Submit an enquiry through our forms,
- Sign up for marketing or event updates, or
- Apply for a job with us online.
This policy is provided in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Information We Collect
When you use our website, we may collect the following categories of personal data:
- Contact Information – Name, email address, phone number, and any details you provide via our enquiry forms.
- Website & Application Usage – IP address, browser type, device identifiers, time zone, site navigation, and activity captured through cookies and analytics tools.
- Marketing & Events Data – Preferences, feedback, and communication history if you opt in to receive updates.
- Job Applications – Information provided during an online application (e.g. CV, employment history, qualifications, immigration status, driving licence details, and where relevant, criminal convictions or health data for adjustments).
We only collect personal data necessary for the purposes described in this notice.
How We Use Your Information
We use personal data for the following purposes:
- Contract Fulfilment – Responding to website enquiries, service requests, or job applications.
- Customer Support – Managing enquiries and providing requested information.
- Marketing (with consent) – Sending newsletters, event invitations, and promotional materials.
- Website Analytics – Understanding how visitors use our site to improve functionality.
- Legal Compliance – Meeting statutory or regulatory obligations.
We do not use personal data collected via our website for automated decision-making or profiling without human involvement.
Legal Bases for Processing
We rely on the following legal grounds to process your data:
| Purpose | Legal Basis |
| Enquiries and requests | Legitimate interests (responding to contact) |
| Contract fulfilment (e.g. applications) | Contractual necessity |
| Marketing communications | Consent |
| Website analytics | Legitimate interests / Consent (cookies) |
| Regulatory reporting | Legal obligation |
Where we rely on consent, you may withdraw it at any time.
Sharing Your Information
We may share your personal data with trusted third parties who support our website and digital services, including:
- Website Analytics Providers – such as Google Analytics (Google LLC, USA) or other equivalent analytics services used from time to time. Details of current providers are available in our Cookie Policy
- Recruitment platforms / HR software providers – to manage applications submitted via the website.
If your application is successful, you will receive further information about how your personal data is processed during induction, including details of payroll and benefits providers.
All service providers are bound by confidentiality and data protection agreements.
International Transfers
Personal data may be transferred outside the UK to:
- United States – for Google Analytics and selected HR/recruitment systems.
We ensure appropriate safeguards are in place, such as the UK Addendum to the EU Standard Contractual Clauses (SCCs) or the International Data Transfer Agreement (IDTA).
You may request a copy of these safeguards by contacting dataprotection@simarco.com.
Data Retention
We retain personal data only for as long as necessary:
- Website enquiries – up to 12 months or until resolved.
- Marketing data – until you withdraw consent or unsubscribe.
- Job applications – up to 12 months unless you consent to longer retention.
Data Security
We implement appropriate technical and organisational measures including encryption, secure hosting, and restricted access. While we take all reasonable steps to protect your data, no system is entirely secure, and we encourage vigilance when sharing information online.
Your Rights
Under UK data protection law, you have the right to:
- Access your data,
- Request corrections,
- Request deletion,
- Object to certain processing,
- Restrict processing,
- Request data portability, and
- Withdraw consent where applicable.
Exercising Your Rights
To submit a request (e.g. a Subject Access Request), please email:
- dataprotection@simarco.com with details of your request.
We may ask for proof of identity before responding. We aim to reply within one month.
Cookies and Analytics
We use cookies and Google Analytics to enhance website functionality. You can manage preferences or opt out via your browser settings.
For more details, please see our Cookie Policy.
Job Applications
If you apply for a position with Simarco International Limited via our website, we will collect and process the information you provide during the application process. This may include:
- Identification and contact details,
- Employment history, qualifications, and references,
- Immigration status and driving licence details,
- Information relating to criminal convictions (where relevant to the role), and
- Health-related information (e.g. disability or medical conditions) required to make reasonable adjustments under the Equality Act 2010.
We may verify this information with authorised bodies such as the Disclosure and Barring Service (DBS) or the DVLA, where relevant to the role.
Legal Bases for Processing
- Article 6(1)(b) – steps necessary prior to entering into an employment contract.
- Article 6(1)(c) – compliance with legal obligations (e.g. right-to-work checks, Working Time Directive compliance).
- Article 6(1)(f) – legitimate interests (e.g. assessing suitability for certain vehicle-related roles).
- Article 9(2)(b) – processing of special category data (e.g. health) for employment and social protection law compliance.
- Article 10 – processing of criminal offence data where permitted under UK law.
Unless you become an employee, we will retain your application data for up to 12 months after the recruitment process concludes, unless you consent to us keeping it for longer. You may withdraw this consent at any time by contacting dataprotection@simarco.com.
Children’s Data
This website is not intended for users under the age of 18. We do not knowingly collect personal data from children. If such information is inadvertently provided, we will delete it promptly.
Contact Us
If you have questions, requests, or concerns about this policy, please contact:
- Email: dataprotection@simarco.com
- Post: Simarco International Limited, Simarco House, Crittall Road, Witham, Essex, CM8 3DR
- Phone: 01376 501110
Complaints
If you are dissatisfied with our response, you may lodge a complaint with the UK Information Commissioner’s Office (ICO):
Phone: 0303 123 1113
Website: www.ico.org.uk/concerns